Maine Primitive

1. Definitions

1.1 “Maine Primitive,” “we,” “us,” and “our” refer to Maine Primitive LLC and its instructors, guides, contractors, affiliates, and representatives.

1.2 “You” and “your” refer to the person making the booking and all participants included in the booking.

1.3 “Trip,” “course,” “retreat,” “program,” “expedition,” or “experience” refers to any event, training, class, workshop, retreat, immersion, or travel experience offered by Maine Primitive.

1.4 “Travel arrangements” include transportation, lodging, meals, excursions, activities, and other services related to the experience.

2. Booking and Acceptance

2.1 By making a booking, you confirm that you are at least 18 years of age or have the consent of a parent or legal guardian.

2.2 The person making the booking accepts these Terms and Conditions on behalf of all participants included in the booking.

2.3 All participants listed on the booking are jointly responsible for payment and compliance with these Terms and Conditions.

2.4 Your booking is confirmed only when payment is received and we issue a booking confirmation.

2.5 We reserve the right to refuse or cancel any booking at our discretion.

2.6 You are responsible for reviewing your booking confirmation carefully and notifying us in writing within 7 days of receiving it if there are any errors or omissions.

3. Payments and Installment Plans

3.1 Full payment may be made at the time of booking.

3.2 Installment plans may be available for selected retreats, expeditions, and immersion programs.

3.3 Full balance for Sweden expeditions must be paid no later than 90 days before the trip start date.

3.4 If the full balance is not paid by the due date, we reserve the right to cancel your booking.

3.5 Installment plans do not alter cancellation deadlines, refund eligibility, or payment obligations.

3.6 We reserve the right to change pricing, correct errors, or adjust pricing due to currency fluctuations, taxes, transportation costs, or other factors beyond our control.

4. Cancellation by You

4.1 All cancellations must be made in writing by email.

4.2 Your cancellation will become effective on the date we receive your written cancellation request.

4.3 For Sweden expeditions, if you cancel more than 90 days before the trip start date, you will receive a refund of 70% of the total amount paid. The remaining 30% is non-refundable.

4.4 If you cancel a Sweden expedition 90 days or less before the trip start date, no refund will be issued.

4.5 For Maine-based courses, retreats, and experiences, no refunds are guaranteed. At Maine Primitive’s discretion, payments may be transferred as credit toward another Maine Primitive course within 12 months of the original course date if cancellation occurs more than 90 days before the scheduled start date.

4.6 Credit may only be applied to Maine-based Maine Primitive experiences and may not be applied to Sweden expeditions, private instruction, immersion programs, gift certificates, or third-party hosted events unless agreed in writing.

4.7 Any transferred credit retains the original booking date for the purposes of cancellation deadlines and payment schedules.

4.8 No refunds will be issued in place of transferred credit.

4.9 We strongly recommend purchasing travel insurance that covers trip cancellation, illness, injury, weather disruption, and travel delays.

5. Residential Immersion Program Refund Policy

5.1 Participants in the Residential Immersion Program may withdraw within the first 7 days of the program and receive a refund of $4,250.

5.2 No refunds will be issued after the first 7 days of the Residential Immersion Program.

5.3 Installment plans do not alter the immersion refund deadlines or eligibility.

6. Cancellation by Maine Primitive

6.1 We reserve the right to cancel any course, retreat, or expedition due to insufficient enrollment, instructor illness, safety concerns, weather, natural disaster, force majeure, or other unforeseen circumstances.

6.2 If we cancel a trip, we may offer one of the following at our discretion:

• A refund of payments made directly to Maine Primitive

• Credit toward a future experience

• Transfer to a different trip date

6.3 Maine Primitive is not responsible for reimbursing participants for airfare, lodging, transportation, travel expenses, gear purchases, missed work, visa fees, or any other costs incurred outside of payments made directly to Maine Primitive.

6.4 We strongly recommend that participants purchase flexible airline tickets and comprehensive travel insurance.

6.5 For the July 2026 and August 2026 Sweden expeditions, Maine Primitive will determine by June 1, 2026 whether each trip will proceed based on minimum enrollment requirements.

6.6 Participants who choose to book flights, accommodations, or other travel arrangements before June 1, 2026 do so entirely at their own risk.

6.7 Maine Primitive is not liable for any flight cancellations, change fees, hotel cancellations, or other expenses incurred if a Sweden trip does not proceed.

7. Weather and Itinerary Changes

7.1 Maine Primitive experiences operate in outdoor environments where weather, water levels, fire conditions, wildlife activity, snow, ice, and other natural conditions may affect the itinerary.

7.2 We reserve the right to modify schedules, locations, instructors, accommodations, transportation providers, route plans, meals, or activities when necessary for safety, logistics, or participant wellbeing.

7.3 No refunds or credits will be given for itinerary changes caused by weather, environmental conditions, transportation delays, or other circumstances beyond our control.

8. Medical Conditions and Fitness

8.1 You are responsible for disclosing any medical conditions, allergies, disabilities, injuries, dietary restrictions, or medications that may affect your participation.

8.2 We reserve the right to refuse participation if, in our reasonable judgment, your condition may create a risk to yourself or others.

8.3 You are responsible for ensuring that you are physically and mentally fit for the experience you book.

8.4 If you fail to disclose a relevant medical or physical condition, we reserve the right to cancel your participation without refund.

9. Insurance

9.1 Participation in outdoor and wilderness activities carries inherent risks, including but not limited to injury, illness, property damage, wildlife encounters, weather exposure, transportation incidents, and death.

9.2 You are responsible for obtaining your own health, travel, medical evacuation, trip cancellation, and personal property insurance.

9.3 Maine Primitive is not responsible for costs arising from injury, illness, travel delays, missed flights, lost luggage, evacuation, or cancellation.

10. Assumption of Risk and Release of Liability

10.1 By participating, you acknowledge and accept the risks associated with outdoor education, wilderness travel, survival training, physical activity, tool use, campfires, water crossings, navigation, remote locations, wildlife, food preparation, transportation, and changing weather conditions.

10.2 You voluntarily assume all risks associated with participation.

10.3 To the fullest extent permitted by law, you release Maine Primitive, its owners, staff, contractors, instructors, volunteers, and partners from liability for injury, illness, loss, damage, delay, expense, or death arising from participation.

11. Participant Behavior

11.1 Participants are expected to act responsibly, respectfully, and safely throughout the experience.

11.2 Maine Primitive reserves the right to remove any participant whose behavior is disruptive, dangerous, illegal, abusive, intoxicated, or harmful to others, property, or the group experience.

11.3 If a participant is removed from a trip for behavioral reasons, no refund will be provided.

11.4 Participants are financially responsible for any damage they cause to equipment, property, vehicles, accommodations, or facilities.

11.5 You agree to indemnify, defend, and hold harmless Maine Primitive, its owners, instructors, employees, contractors, volunteers, and affiliates from and against any and all claims, damages, liabilities, costs, expenses, or attorney fees arising from your participation, your actions, your negligence, or your breach of these Terms and Conditions.

12. Third-Party Providers and Travel Arrangements

12.1 Participants are responsible for arranging and paying for their own transportation to and from the designated meeting location unless otherwise stated.

12.2 Maine Primitive is not responsible for missed flights, delayed transportation, lost baggage, or travel disruptions.

12.3 If participants choose to share transportation with others, they do so at their own risk.

12.4 Maine Primitive is not a travel agency and is not responsible for the actions, omissions, services, cancellations, or failures of airlines, hotels, transportation companies, museums, guides, ferry services, equipment suppliers, or other third-party providers.

13. Photography and Media

13.1 Maine Primitive may take photographs and video during courses, retreats, and expeditions for marketing, educational, and promotional purposes.

13.2 By participating, you grant Maine Primitive permission to use your image, voice, and likeness in print, digital, video, and social media materials.

13.3 If you do not wish to appear in promotional materials, you must notify us in writing before the experience begins.

14. Privacy and Data

14.1 Maine Primitive collects personal information necessary to administer bookings, safety, medical needs, and trip logistics.

14.2 Your information may be shared only with staff, guides, lodging providers, transportation providers, or emergency responders when necessary for your participation.

14.3 We will not sell or misuse your personal information.

15. Force Majeure

15.1 Maine Primitive is not liable for cancellations, delays, changes, losses, or expenses caused by events beyond our control.

15.2 These events may include severe weather, wildfire, flooding, government restrictions, disease outbreaks, transportation disruptions, strikes, political unrest, war, terrorism, natural disasters, instructor illness, or other extraordinary events.

16. No Guarantee of Outcomes

16.1 Maine Primitive does not guarantee any specific educational, emotional, physical, professional, certification, wildlife, or personal outcomes from participation in any course, retreat, or expedition.

17. Severability

17.1 If any provision of these Terms and Conditions is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

18. Governing Law and Venue

18.1 These Terms and Conditions shall be governed by and interpreted in accordance with the laws of the State of Maine.

18.2 Any disputes arising under these Terms and Conditions shall be brought exclusively in the state or federal courts located in Kennebec County, Maine.